Personal Assistant

Personal Assistant – Procurement
Location: Qatar
Employment Type: Long Term
Required Quantity: 1 Position

Job Overview

We are looking for an experienced Personal Assistant – Procurement to provide administrative, secretarial, coordination, and document management support for procurement and logistics activities.

The ideal candidate will have experience in procurement administration, logistics coordination, meeting management, document control, and tender/procurement-related activities , preferably within the Oil & Gas industry.

Key Responsibilities

• Provide administrative and secretarial support to the procurement function.

• Coordinate management meetings, appointments, agendas, minutes, and follow-up actions.

• Support procurement and logistics administration activities.

• Maintain and organize procurement-related documents, records, correspondence, and reports.

• Assist with Tender Committee (TC) activities and procurement-related documentation.

• Coordinate with internal departments and stakeholders to ensure timely completion of procurement activities.

• Prepare and maintain reports, trackers, presentations, correspondence, and other administrative documents.

• Handle confidential information and ensure proper document management.

• Follow up on pending actions and ensure deadlines are met.

• Support the procurement team with day-to-day administrative and coordination requirements.

• Perform other related administrative duties as assigned.

Qualifications & Experience

• High School / Higher National Diploma required.

• Bachelor’s Degree in Administration, Office Management, Business Administration, or a related discipline is preferred.

• Up to 3 years of experience in a Secretarial / Administrative role.

• Experience in the Oil & Gas industry is preferred.

• Strong experience in Procurement and Logistics Administration will be highly preferred.

• Experience in management meeting coordination and document management .

• Experience supporting Tender Committee and procurement-related activities is an advantage.

• Strong organizational, communication, coordination, and follow-up skills.

• Proficiency in MS Office and general administrative systems.

• Ability to manage multiple tasks, prioritize work, and meet deadlines.

Preferred Candidate Profile

The ideal candidate will be detail-oriented, organized, professional, and capable of handling confidential procurement and management-related information. Candidates with hands-on experience supporting procurement teams and Tender Committee activities will be given preference.