Document Controller

Job Responsibilities

• Maintain an organized and efficient document control system, including both electronic and physical filing systems.
• Receive, log, and distribute incoming documents to relevant departments or personnel in a timely manner.
• Ensure that all documents are properly labeled, classified, and stored according to established procedures and standards.
• Monitor document revisions and updates, ensuring the latest versions are readily available to authorized users.
• Assist in the creation, formatting, and editing of documents as needed, ensuring compliance with document templates and standards.
• Facilitate document review and approval processes, tracking progress and ensuring deadlines are met.
• Perform regular audits and quality checks on document management processes to maintain accuracy and integrity.
• Provide training and support to staff members on document control procedures and systems.
• Generate reports and metrics related to document control activities, such as document status, distribution, and access logs.
• Maintain confidentiality and security of sensitive documents and information, adhering to privacy regulations and company policies.
• Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies.

Job Knowledge & Skills

• Knowledge of ISO documentation standards.
• Knowledge of spreadsheets, databases, word processing, and selected job-specific software.
• Knowledge of records management principles and procedures, including record keeping and filing principles.
• Good working knowledge of English, both written and verbal.
• ERP knowledge, preferably SAP functional skills.
• Resilience.
• Quality focus.
• Leadership.
• Database Knowledge Level 1.
• Recordkeeping and Logs Level 1.
• Customer Document Analysis Level 1.
• Data Archiving Level 1.
• Agility.
• Records Management Level 1.
• AI Fluency.

Job Experience

• Minimum 3 years of working experience, including 2 years of relevant experience.
• 2-year GCC experience is a plus.

Education

Bachelor's Degree in Business Administration or any related field.