Project Coordinator (DT)

We're Hiring: Project Coordinator (DT)

We are supporting our client by hiring an experienced Project Coordinator (DT) to join their team.

Job Purpose Summary:

The Project Coordinator in the Digital Transformation Department is responsible for supporting the planning, coordination, and execution of digital transformation initiatives across the company. This role ensures that IT projects are delivered on time, within scope, and within budget by managing schedules, coordinating stakeholders, tracking progress, and maintaining proper documentation. The position plays a key role in ensuring alignment between business needs, technical teams, and project deliverables.

Roles & Responsibilities:

• Project Planning & Scheduling:
  • Develop and maintain project plans, timelines, and milestones for IT initiatives.
  • Support planning of projects such as ERP/PMS upgrades, infrastructure rollouts, and system integrations.
  • Track project progress against approved schedules.
  • Ensure timely completion of project deliverables.
  • Update project schedules based on changes or new requirements.
• Stakeholder Management & Vendor Coordination:
  • Act as the central coordination point between business units, IT teams, and external vendors.
  • Facilitate communication to ensure alignment on project objectives and timelines.
  • Schedule and coordinate meetings, workshops, and follow-ups.
  • Ensure all stakeholders are informed of project updates and requirements.
  • Support collaboration across departments involved in digital initiatives.
• IT Projects Budget & Resource Tracking:
  • Monitor project budgets, expenditures, and resource allocation.
  • Track utilization of resources and ensure efficient use of project budgets.
  • Identify deviations from budget and escalate when necessary.
  • Support financial tracking of IT initiatives and projects.
  • Assist in preparing budget reports and forecasts.
• Risk & Issue Management:
  • Identify and maintain logs for project risks and issues.
  • Monitor potential risks such as delays, integration challenges, or resource constraints.
  • Escalate critical issues to the Director or relevant stakeholders.
  • Coordinate resolution actions and follow up on mitigation plans.
  • Ensure risks are managed proactively to minimize project impact.
• Documentation & Progress Reporting:
  • Maintain comprehensive project documentation, including plans, reports, and meeting minutes.
  • Prepare regular status reports and dashboards for management.
  • Track key performance indicators and project milestones.
  • Ensure proper documentation of decisions, changes, and deliverables.
  • Support audit and governance requirements for project documentation.

Skills:

• Technical / Functional Skills:
  • Project planning and scheduling.
  • Basic understanding of IT systems and digital transformation initiatives.
  • Budget tracking and reporting.
  • Risk and issue management.
  • Documentation and reporting tools.
• Professional Skills:
  • Strong organizational and coordination skills.
  • Communication and stakeholder management.
  • Attention to detail and accuracy.
  • Problem-solving and proactive approach.
  • Ability to manage multiple tasks and deadlines.

Education:

Bachelor’s Degree in Business Administration, Information Systems, Project Management, Engineering, or similar field.

Certificates:

Preferred Certifications include:

• PMP (Project Management Professional).
• PRINCE2.
• CAPM (Certified Associate in Project Management).

Computer Literacy:

• Computer literate.
• Proficiency in:
  • MS Office (Excel, Word, PowerPoint).
  • Project management tools (MS Project, Jira, etc.).
  • Reporting and collaboration tools.

Languages:

English fluent. Arabic is a plus.

Experience

• 5–7 years of experience in project coordination or project management roles.
• Experience in IT, digital transformation, or system implementation projects is preferred.
• Experience in multi-stakeholder environments is an advantage.