Part A: Job Specification

Job Purpose

Provide technical administrative support to leadership and personnel within a dedicated department, division, or section for either the Terminals & Refining or Onshore Operations & Support Group.

Key Job Accountabilities - I

Maintain and handles database to maintain accuracy, quality check and verifies reliability of sources information for the database.
Handle incoming and outgoing documents which come for signature and sending them via email to the originating party and complete administrative tasks such as e-filling, incoming, outgoing, letter and memo preparation.
Maintain, organise, analyse, update, and retrieve data from SAP, Access, appropriate data files and update records accordingly in SAP and/or other corporate systems.
Prepare data to generate report charts and presentations. Identify information processing problems and escalate to manager where applicable.
Assist and complete daily management activities for the Department or Division Manager, including preparing agendas, drafting correspondence, typing, proofreading, and organizing diary and calendar meetings.

Key Job Accountabilities - II

Provide point of reference on simple aspects of work for guidance on practices, precedents, and techniques.
Provide support to all staff in order associated with logistics, overtime, gate-passes, and other business-related support.
Establish and work on documentation system to ensure proper storage and retrieval of required documents.
Initiate and delivers appropriate paperwork to advise customers, superiors, and more junior staff.
Coordinate meetings including paperwork, agendas, and pertinent paperwork.

Qualifications

Knowledge and/or Experience - I

Technical and Business Skills - I

Technical Admin Assistant