Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates. Under the general supervision of the Resources Management Officer, and the direct supervision of the Head of Supply Chain Unit, the successful candidate will be responsible for supporting the vehicles fleet management, assets inventory management, office premises maintenance and other support needs in Doha, Qatar.

Responsibilities and Accountabilities

1. Assist in coordinating movement of all mission rented vehicles assigned at IOM Qatar. Prepare daily vehicle movement schedule in coordination with program managers and heads of the implementation.
2. Assist IOM fleet management including day to day allocation of vehicles, tracking of vehicles movements, vehicles log-books maintenance and provision of monthly fleet operations reports. Follow-up on regular and proper maintenance, repairs, fuel supply, appropriate accident reports and safe running conditions for all vehicles.
3. Support with rental of additional vehicles/trucks whenever required. Prepare documentation for timely payment of rental vehicles, equipment maintenance, casual labor, courier services, internet services and others as may be assigned. Maintain administrative and logistics files.\\
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4. Organize regular maintenance/repair of office equipment.
5. Monitor the performance of duties of all drivers in IOM Qatar.
6. Monitor and track assets procured for various projects within the emergency portfolio as well as the office assets and consumables to ensure there is no waste, fraud or misuse of equipment or materials and that surplus or excessive stocks of equipment are not being held.
7. Verify that all mission vehicles are kept clean (in and out), properly maintained, and kept in good running condition all the time. Put in place and implement a preventive maintenance system for all mission vehicles.
8. Follow-up with the Supply Chain Officer to ensure that vehicles assigned undergo timely preventive maintenance in accordance with the standard frequency/schedule established across the mission. Monitor that vehicles needing repairs are promptly and properly repaired for keeping vehicles availability at peak
9. Maintain and monitor accurate records of rented vehicles log sheets, fuel consumption, and repair or maintenance cost. Submit monthly vehicle log sheets to Supply Chain Officer.
10. Support the Supply Chain Officer administratively with organizing trainings and workshops for program staff as needed.
11. Report all problems involving transportation and dispatching to Head of Supply Chain Unit in the timely manner.
12. Submit Payment Requests with supporting documentation to the Finance Unit to execute in-Mission Payments. Follow up with the Finance Unit to ensure that suppliers’ accounts are settled on time.
13. Organize timely servicing of IOM/ rented vehicles and/or provision of replacement units whenever rented vehicles are serviced or repaired
14. Perform other duties as may be assigned.

Education

University degree in Business Administration, Management, or a related field from accredited academic institution, with two years of relevant professional experience; or
High School Certificate in above field with four years of relevant professional work experience.Accredited Universities are those listed in the UNESCO World Higher Education Database. Experience
- Knowledge in fleet management and fleet administration is an advantage.
- Previous experience with NGO or UN agency is an asset.
- Experience working in logistics and/or transportation service preferred
- Previous experience with humanitarian organizations and in supply chain management is an advantage. Skills
  - Excellent organizational skills with the ability to manage multiple tasks simultaneously under time constraints; accurate and detail oriented.
  - Excellent written and communication skills.
  - Attention to detail and ability to organize.
  - Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook. Languages
    - For all applicants, fluency in English is required (oral and written).IOM’s official languages are English, French and Spanish.Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. Required Competencies IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process. Values - all IOM staff members must abide by and demonstrate these three values:
    - Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  - Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 1) Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports) Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.Humility: Leads with humility and shows openness to acknowledging own shortcomings.Notes Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Fleet Assistant, Doha