Reporting into the Dukhan Programme Manager, this role is responsible for:

The Procurement Engineer is responsible for all Dukhan procurement activities and deliverables. Working primarily from the Dukhan site, the Procurement Engineer must ensure the Dukhan requirements are met and, through the Dukhan Programme Manager, the role will ensure the relevant stakeholders are informed and up to date on all procurement activities. Ultimately, the role will be responsible for driving the timely execution of onsite procurement requirements whilst working to support the Qatar Branch Office Procurement to develop sourcing solutions and strategies that drive a value-added procurement service.

Additionally, the Procurement Engineer must be proactive in engaging Dukhan department managers and team leads to better understand extant and emerging requirements and provide solutions or alternatives when issues occur. Whilst responsible to the Dukhan Programme Manager on a day to day basis, the Procurement Engineer will functionally report to and be accountable to the Qatar Branch Office Procurement Officer. As a result, the role will ensure the Qatar Branch Office Procurement Officer is up to date on all on-going and future activities, lessons learned and provided with any Dukhan issues or concerns that require escalation.

Core Activity

Responsibilities of the Dukhan Procurement Engineer include:

• Development and implementation of a tailored Dukhan Procurement Plan, whilst ensuring adherence to BAE Systems Procurement Functional governance.

• In coordination with the Qatar Branch Office Procurement Officer, engaging BAE System Procurement function to ensure relevant stakeholders remain informed and up to date on technical activities.

• Be the Procurement Focal Point for all on-base FSR’s, managing and measuring the day to day contractual performance of the FSR’s iaw. their relevant commercial framework.

• Provide monthly management reports on FSR performance to relevant Procurement Functional individuals who hold responsibility for the respective suppliers.

• Provide VFM analysis on FSR performance against their contractual framework, making suggests to the Procurement Function and Qatar Branch Office stakeholders as to routes to additional efficiency/cost savings in future contract negotiations

• Remain proactive in communications with all stakeholders for the identification and on-going management of Dukhan requirements.

• Develop knowledge of local markets and suppliers to better inform the ability to meet requirements.• Carry out tenders to ensure the most suitable suppliers are utilised whilst implementing cost saving strategies to achieve project cost targets for high value items.

• Collaborate effectively with all requirement owners to ensure appropriate supplier are engaged and end-user requirements fully understood and communicated.

• Regularly inform relevant stakeholders on lead times to manage end-user expectations.

• Engage the Dukhan department managers to ensure mutual understanding and management of the onshore order book, commitment and spend profiles

• Establish robust, trusted relationships with suppliers for current and potential future requirements, across the Qatar program.

• Ensure the Qatar Branch Office Procurement Officer is provided with regular updates on supplier activities and lessons learned for application across the Qatar programme

• Following procurement function guidance and process, raise all relevant documentation related to Dukhan orders and demands.

• Engage Dukhan stakeholders to drive timely complete of purchase order documentation in-line with requirements.

• Prepare and agree the appropriate Procurement artefacts are in place to facilitate successful contract execution with any Qatari Suppliers (e.g. DMF’s, Purchase Orders, Payment Plans, CoA’s, and Invoice Transaction).

• Work closely with relevant stakeholders within Qatar Branch Office to ensure all Supplier invoices are processed and paid in timely manner e.g. Finance Manager.

• Manage all supplier visits to Dukhan, taking careful consideration of rules and regulations of an active military airbase.

• Implementation of manageable solution for turnkey, repeatable solutions.

• Provide comprehensive documentation, on a monthly basis, to inform all UK, Qatar Branch Office and Dukhan personnel on procurement activities.

• Establish close working relationships with legal and export control functions to ensure all onshore procurement activities are legal and compliant.

• Ensure any new potential Qatari Suppliers are taken through the due diligence process, in full, prior to engagement.

• Be present with suppliers and vendors, at their location, to help mature requirement understanding. E.g., producing and collecting samples for further discussions and subsequently providing feedback.

The Procurement Engineer will often be suppliers only point of contact with BAE Systems, as a result, the Procurement Engineering is expected to act professionally at all times, demonstrating BAE Systems behaviours whilst representing the organisation.

Requirements

Essential:

Qualified, or working towards MCIPs Level 5.
A minimum of two years’ experience in a Procurement Engineer role or similar.
Experience working in the Middle East.
Knowledge of the applicable laws and regulations in both the UK and Qatar.
Excellent communication skills with the ability to promote change and communicate effectively with a diverse range of stakeholders.
Strong organizational and motivational skills.
Able to engage suppliers and vendors from varying cultures with tact and diplomacy.
Proven capability in resolving complex issues whilst managing end-user expectations.
Ability to react quickly, and positively to change.
Competent in the use of IT, spreadsheets, word processing and database management.
Must be able to coordinate multiple priorities in a dynamic operating environment, working with a high degree of autonomy.
Fluent in English (minimum IELTS 7.0/CEFR C1 for non-native English speakers).
Valid Qatar driving license.

DESIRABLE:

Experience working with a Military customer or in a Military environment.
Ability to speak languages common in Qatar i.e., Hindi, Tagalog, Nepali or Arabic.