Grants and Research Compliance Assistant

Georgetown University in Qatar (GU-Q) is dedicated to fulfilling Georgetown University’s mission of promoting intellectual, ethical and spiritual understanding through serious and sustained discourse among people of different faiths, cultures, and beliefs. Embodying this spirit of the University, Georgetown’s Qatar campus undertakes education, research, and service in order to advance knowledge and provide students and the community with a holistic educational experience that produces global citizens committed to the service of humankind. We demonstrate the values of Georgetown University; seek to build upon the world‑class reputation of the Edmund A. Walsh School of Foreign Service; and work with our partner, Qatar Foundation, in its endeavors to achieve the Qatar National Vision 2030.

Georgetown University in Qatar (GU-Q) is seeking a detail-oriented professional to support the Office of Research Compliance in the administration of externally funded grants and contracts. This role plays a vital part in ensuring the integrity, compliance, and smooth operation of the research lifecycle, from proposal development through post‑award activities. Working closely with faculty, administrators, and external stakeholders, the position provides comprehensive administrative and analytical support, contributes to accurate reporting and regulatory compliance, and helps strengthen institutional research systems and processes in support of GU‑Q’s research mission.

As this position is based in Doha, Qatar and offers no relocation assistance, GU-Q is looking for locally based candidates only. This is temporary, non‑sponsored position that requires all applicants to already have the necessary sponsorship to live and work in Qatar. This position was originally posted in February.

Key Accountabilities

• Assist the Office of Research Compliance in the external grants and contracts administration process including pre‑award and post activities.
• Ensure research compliance and accurate data reporting to various stakeholders by collecting, analyzing and organizing relevant documentation and data.
• Provide general administrative support to the department.

Key Activities

• Assist in pre‑award administration of grants and contracts activities to include proposal preparation assistance; proposal budget, and justification preparation; sponsor and university proposal form completion; sub‑recipient coordination.
• Assist with the review of proposals to ensure they comply with sponsor guidelines and GU policies and procedures.
• Assist in keeping GU‑Q stakeholders adequately informed of potential impacts to departments if proposal is awarded.
• Create requests for purchase orders, payments, and review expense reimbursements.
• Track equipment purchased through grant funding.
• Track research output of externally sponsored grants.
• Assist in collecting and analyzing data related to research compliance activities, ensuring that the office can track and report on compliance metrics.
• Assist in post‑award activities.
• Prepare reports and documentation for regulatory agencies, internal committees, and university leadership as necessary.
• Provide general administrative support to the Office of Research Compliance, including scheduling meetings, taking detailed IRB minutes of the meetings and maintaining office documentation.
• Assist with the upgrade and development of institutional research systems and processes.
• Other similar duties as assigned.

Requirements

• Bachelor's degree.
• 2+ year of experience in academic research.
• Experience in a university or other non‑profit grants and contracts office or in a program management/research capacity.
• Experience working with researchers, faculty, administrators, or regulatory agencies.
• Experience in data processing and record‑keeping.
• Familiarity with research protocol and regulatory knowledge.
• Ability to evaluate research processes and outputs to ensure that they align with ethical and regulatory standards.
• Knowledge of research grants management policies and procedures.
• Meticulous attention to detail and quality.
• Excellent organizational skills.
• Exceptional written and verbal communication skills, with the ability to convey complex ideas in a clear and concise manner.
• Strong problem‑solving skills with the ability to analyze, manage and organize data.

EEO Statement: GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits

• Comprehensive health, dental and vision plans.
• Disability and life insurance coverage.
• Retirement savings programs.
• Tuition assistance.
• Voluntary insurance options (including group legal, accident, and critical illness).
• And most professional advice.

Georgetown University in Qatar (GU-Q) is located on the Education City campus in Doha, Qatar and offers a variety of lifelong learning opportunities for the community. The four‑year Bachelor of Science in Foreign Service (BSFS) degree program is delivered by the world renowned Edmund A. Walsh School of Foreign Service with a curriculum that is identical to that offered to students in Washington, D.C. Each year, GU‑Q admits a class of approximately 100 students, primarily from the Middle East, South Asia and Southeast Asia. GU-Q is sponsored by Qatar Foundation and is one of six American universities located within Education City. All students have access to a superb range of recreational and housing facilities offered by the Qatar Foundation and they take classes in classrooms equipped with state of the art technology. The campus currently boasts the presence of one of the largest public access libraries in Qatar. The compensation, benefits, terms of employment and professional development opportunities for GU-Q faculty and staff are highly competitive.