Operations Executive - Milaha

Communication

Internal Communication:

• Milaha - Finance & Accounting
• MGP - Operations
• Milaha - Insurance
• MSM - Fleet & Technical
• Milaha - Legal
• Milaha - Internal Audit

• Payment & Receivable tracking
• Day to day operational matters
• Vessel insurance related matters
• Charterer Requirements / Schedule Maintenance
• Claims / Documentary Procedures / Contract Terms
• Handling audit queries

External Communication:

• Existing & Potential Business Clientele (Domestic & International)
• Brokers (world-wide)
• Shipping Agents (world-wide)

• Contract Negotiations
• Business Development
• Client Relationship Management
• Market Analysis
• Contract Execution

Occupational Health & Safety and Environment

Accountability:
Are accountable for their acts and omissions.

Responsibility:
To follow agreed safe systems of work; to follow training and instructions; and to report accidents, incidents and near misses.

Authority:
To stop work if they think the work is unsafe.

Education & Professional Qualification:

• Bachelor Degree / Master’s Degree; preferably in Shipping, logistics, Maritime etc.

• Sailing experience at least as Chief Officer on Tankers.
• Member of the Institute of Chartered Shipbrokers (MICS)

Professional Experience:

• Min 3 years' experience in Tanker Operations/ Chartering/ Commercial Fleet Management
• Good knowledge of tanker spot & period chartering / charter parties & commercial claims handling
• Good network within the shipping industry

Geographic Experience:

• Middle East experience desirable, but not mandatory

Computer Skills:

• Microsoft Office
• applications associated with the shipping industry will be an added advantage.

Language Skills:

• Must have excellent English language skills

Market/Industry/Functional Knowledge:

• Shipping industry experience, with emphasis on Tanker industry.

Key Roles & Responsibilities

Contracting & Tendering

• Fully Responsible for execution of vessel fixtures, along with end-to-end contract negotiations and post fixture operations under the supervision of Operations Manager/ VP - MGP.
• Assist the Operations Manager/ VP - MGP in all aspects related to contract negotiation for pool agreements, time charters, contracts of affreightments and tender processes, as required.
• Assist the Operations Manager/ VP - MGP in developing and maintaining relations with new and existing clients, brokers, owners, operators and service providers.

Commercial Operations

• Monitoring of fleet vessels operations under the guidance of Operations Superintendent.
• Responsible for off-hire and deviation calculations, laytime calculations, voyage estimations etc.,
• Computation of voyage results and commercial claims handling.
• Monitoring of all vessel movements through high-risk areas and binding of related insurances.

Invoicing & Payments

• Checks Bills of Lading in all respects, prepare hire, Freight, demurrage & insurance invoices and submit for release of payments.
• Processing of all commission invoices for release of service commission.
• Coordination with the accounts function to ensure accuracy of financial information.
• Monitoring of receipts and compliance of payments with contractual terms

Voyage Operations

• Maintaining awareness of the logistics and operations of the fleet, ship inspection, cleaning & dry-docking schedules etc.
• Maintenance of voyage performance monitoring system to track vessel performance in accordance with contractual warranties.
• Coordinate the flow of information between the Commercial, Marine, Technical and Crew Manning Sections.

• Assist the Operations Manager/ VP - MGP in preparing requisite reports for the Management.
• Assist the Operations Manager/ VP - MGP in gathering business information for the preparation of reports on existing and potential business opportunities.
• Scan publications for market studies for freight rates, tonnage demand and changes in cargo volumes and trading patterns.

Education & Professional Qualification:

• Bachelor Degree / Master’s Degree; preferably in Shipping, logistics, Maritime etc.

• Sailing experience at least as Chief Officer on Tankers.
• Member of the Institute of Chartered Shipbrokers (MICS)

Professional Experience:

• Min 3 years' experience in Tanker Operations/ Chartering/ Commercial Fleet Management
• Good knowledge of tanker spot & period chartering / charter parties & commercial claims handling
• Good network within the shipping industry

Geographic Experience:

• Middle East experience desirable, but not mandatory

Computer Skills:

• Microsoft Office
• applications associated with the shipping industry will be an added advantage.

Language Skills:

• Must have excellent English language skills

Market/Industry/Functional Knowledge:

• Shipping industry experience, with emphasis on Tanker industry.