Fleet Supply Chain Coordinator

Job Purpose Raising orders for the procurement of spares and unserviceable components, negotiating with vendors for discounts, and following up on ageing orders. Supporting maintenance activities through preloading and ordering spares during maintenance checks. Reviewing quotations and uploading them for approval in accordance with the Delegation of Authority (DOA).

Accountabilities Operational

• Release various orders such as PO, RO, EX, LO and SV against requisitions provided by Material Planning and Base Maintenance, ensuring requisitions are prioritised and processed within 7 days for routine requirements.
• Source parts and review quotations received from vendors, initiating negotiations to secure better commercial terms and discounts.
• Prepare comparison sheets of received quotations and submit them for DOA approval.
• Select appropriate suppliers and release orders in line with company procurement policies, while selecting freight forwarders according to company logistics contracts.
• Monitor open orders to ensure parts are shipped within the lead times specified in vendor quotations.
• Follow up on SDRs and ensure closure within 10 days.
• Monitor invoices and ensure they are cleared in accordance with agreed credit terms.
• Raise repair orders within 3 days of RTS generation.
• Ensure all TPM processes and procurement policies are strictly adhered to.
• Maintain regular follow-up with vendors on open orders and ensure:
  • No repair order exceeds 45 days.
  • No purchase order exceeds 15% of the quoted lead time.
• Follow up with vendors on technical data relating to spares and tools.
• Evaluate spares declared BER and upload quotations/SFRs for approval.
• Ensure all shelf‑life‑controlled spares are procured with a minimum remaining shelf life of 50%, unless otherwise required.
• Coordinate with Supply Chain and cross‑functional teams to support day‑to‑day operations.
• Perform any other duties and responsibilities assigned by the line manager.

Qualifications, Experience & Skills

Qualifications & Experience

Without a Degree

• Grade 5: High School Qualification, Vocational Qualification, Diploma or equivalent (depending on role requirements).
• Minimum 3 years of relevant job‑related experience.

With a Degree

• Grade 5: Bachelor's Degree or equivalent.
• Minimum 2 years of relevant job‑related experience.

Essential Experience

• Minimum 2 years of job‑related experience.
• Experience within the aviation industry, specifically in Supply Chain, Purchasing, or Repairs.

Preferred Experience

• Specialisation in Supply Chain Management.

Job‑Specific Skills Essential

• Ability to understand aircraft‑related documentation including IPC, SB, RSPL and CMM.
• Strong negotiation skills.
• Good command of the English language.
• Strong analytical skills.

Preferred

• Understanding of the TRAX ERP system.
• Good knowledge of MEL categories.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market‑leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.