Analyst - Workforce Planning

# Analyst – Workforce Planning

## Department

Organization Development and HR Policy

## Division

Workforce Planning and Organization Design

## Reports To

Manager – Workforce Planning and Organization Design

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## Job Purpose

The Analyst – Workforce Planning supports the Workforce Planning and Organization Design function by maintaining workforce planning systems, analyzing workforce data, developing reports and forecasts, and ensuring data integrity across organizational structures. The role provides analytical insights that enable informed workforce decisions, optimize resource allocation, and support the achievement of organizational strategic objectives.

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## Key Responsibilities

### Workforce Planning & Analytics

* Support the development and implementation of workforce planning initiatives across the organization.
* Collect, compile, analyze, benchmark, and evaluate workforce data to support strategic workforce decisions.
* Develop workforce forecasts, staffing models, and workforce planning reports to identify trends, risks, and opportunities.
* Analyze workforce movements, vacancies, demographics, succession data, and organizational metrics.
* Support workforce demand and supply planning activities through data-driven insights and recommendations.
* Review workforce requests and resource requirements, assessing business impact as directed.

### Workforce Systems & Data Management

* Maintain and continuously improve workforce planning databases, systems, analytics tools, and reporting structures.
* Ensure workforce planning systems are updated, accurate, and capable of delivering timely and reliable reports.
* Audit and maintain organizational, position, job, and workforce-related data to ensure accuracy and integrity.
* Establish and maintain data governance frameworks, classifications, coding structures, and documentation standards.
* Conduct regular data quality reviews and recommend corrective actions where required.
* Support process improvement initiatives to strengthen workforce data integrity and reporting effectiveness.

### Reporting & Decision Support

* Generate regular and ad hoc workforce reports for management and stakeholders.
* Prepare workforce dashboards, scorecards, and performance indicators.
* Identify workforce trends and provide meaningful analysis to support organizational planning and decision-making.
* Present workforce data findings in a clear and actionable manner.

### Stakeholder Collaboration

* Collaborate with Human Resources functions including Talent Acquisition, Learning & Development, and Organization Development.
* Liaise with departmental leaders and stakeholders to obtain workforce-related information and validate workforce plans.
* Support cross-functional projects related to workforce planning, organizational design, and workforce optimization.

### Compliance & Governance

* Ensure compliance with organizational policies, procedures, and data governance standards.
* Maintain confidentiality of workforce and employee information.
* Adhere to organizational Code of Conduct, Conflict of Interest policies, and organizational values.

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## Qualifications

### Education

* Bachelor’s Degree in:

* Business Administration
* Statistics
* Information Technology
* Finance
* Economics
* Data Analytics
* Mathematics
* Other quantitative or analytical disciplines

### Experience

* Minimum 3 years of experience in Workforce Planning, Workforce Analytics, HR Analytics, Organizational Development, or related analytical functions within a large organization.
* Experience within healthcare, academic medical centers, or complex service organizations is preferred.

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## Skills & Competencies

### Technical Skills

* Knowledge of workforce planning methodologies, frameworks, and best practices.
* Experience with workforce forecasting, statistical modeling, and workforce analytics.
* Strong data management and reporting capabilities.
* Advanced proficiency in Microsoft Excel, PowerPoint, and other Microsoft Office applications.
* Experience with HRIS, workforce planning systems, and reporting tools.
* Ability to develop dashboards, metrics, and workforce performance reports.

### Analytical Skills

* Strong quantitative analysis and problem-solving abilities.
* Ability to interpret complex workforce data and identify actionable insights.
* High attention to detail and data accuracy.

### Behavioral Competencies

* Excellent communication and stakeholder management skills.
* Ability to work effectively within multicultural and international environments.
* Strong organizational and time-management skills.
* Collaborative team player with a customer-service mindset.
* Ability to manage multiple priorities and meet deadlines.

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## Working Conditions

* Office-based role.
* Minimal physical effort required.
* Limited exposure to workplace hazards.

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## Core Values

The position holder is expected to demonstrate and promote the following organizational values:

* **Trust** – Act with integrity, reliability, accountability, and professionalism.
* **Care** – Demonstrate empathy, compassion, and respect for others.
* **Teamwork** – Foster collaboration, knowledge sharing, and mutual respect.
* **Transparency** – Promote open communication and informed decision-making.
* **Innovation** – Encourage creativity, continuous improvement, and new ideas.
* **Efficiency** – Utilize data-driven approaches to achieve measurable outcomes and operational excellence.