HR Assistant

The HR Assistant provides administrative, operational, and clerical support to the Human Resources department to ensure efficient delivery of HR services. This role supports the functions of recruitment, onboarding, employee records management, HRIS data entry, timekeeping, and general HR coordination for engagement and communications. The HR Assistant serves as a first point of contact for employees and assists in maintaining smooth day-to-day HR operations.

Areas of responsibility:

Recruitment

• Assist in posting job vacancies on job portals and company channels.
• Screen CVs and coordinate interview schedules with candidates and hiring managers.
• Prepare interview invitations, assessment forms, and candidate communication
• Assist in completing pre-employment requirements (e.g., medical, documentation, background checks)
• Coordinate onboarding logistics, including workspace, system access, and induction schedules.
• Prepare new hire files, welcome kits, and support HR orientation sessions.

Accurate and Timely HR Administration

• Employee records are complete, updated, and properly filed (digital and/or physical).
• HR documents such as employment letters, memos, forms, and contracts are processed without errors.
• Confidentiality is consistently maintained when handling employee information.
• Assist in coordinating disciplinary meetings and preparing related documentation.

Compensation & Benefits Review and Administration

• Assist in collecting and verifying attendance sheets, leave requests, and overtime submissions.
• Coordinate closely with HR and Finance to ensure accurate and timely payroll inputs.
• Maintain timekeeping records and assist employees with leave and attendance inquiries.

Employee Engagement & Communications

• Support HR in organizing internal events, training sessions, and employee engagement activities.
• Respond to basic employee queries regarding HR policies, procedures, benefits, and forms.
• Assist in drafting content / pictures for communications.

HRIS & Data Management

• Enter, update, and verify employee data in the HRIS or ERP system.
• Support generating basic HR reports such as headcount, leave balances, and HR metrics.
• Assist with system queries and support employees with HRIS-related issues.

Learning and Development

• Assists in identifying and analyzing employee training and development needs in coordination with managers and facility leaders, and supports the consolidation of these requirements into a proposed training plan for review by the HR and Admin Manager
• Coordinates with various departments to gather training requirements and supports the development and implementation of training plans designed to improve employee performance and capability.
• Ensures learning and development activities are carried out across all employee levels by supporting the delivery, coordination, and tracking of programs that equip staff with the skills, knowledge, and behaviors required for their roles.

Compliance & Policy Implementation

• Ensure adherence to company policies and relevant Qatar labor laws in all HR actions.
• Assist with collecting documentation for audits, inspections, and compliance reviews.
• Support HR in implementing new policies, procedures, and HR initiatives.

Required skills and qualifications

• Bachelor's degree in Human Resources, Business Administration, Psychology, or related field
• 2 -3years of HR experience preferred (knowledge in all HR operations)
• Working knowledge in Labor Laws and adept in policy-making and process orientation
• Strong administrative and organizational skills.
• Good communication and interpersonal abilities
• Proficiency in MS Office (Word, Excel, PowerPoint) and Visio
• Experience in HRIS or HR software is an advantage.
• Transversal capacities to work with several team players
• Excellent interpersonal and communication skills
• Sense of initiative
• Change agent and risk taker
• Analytical skills
• Negotiating, influencing and persuading skills