Receptionist 1 - Health Care

Job Responsibilities 1

Checks admission of guests without appointments to the direct supervisor on daily basis.

Maintains a log of visitors and appointments for easy reference on a daily basis.

Ensures that documents for the department are distributed to the concerned personnel on a timely manner on a daily basis.

Monitors and requests for required reception supplies on a monthly basis.

Ensures that documents for the direct supervisor are properly screened and organized in the signature file on a daily basis.

Job Responsibilities 2

Records distributed documents and monitors actions taken for correspondence that require reply on a daily basis.

Advise the direct supervisor for any documents or matters that require immediate attention on a daily basis.

Ensures proper dissemination of mails to the department on a daily basis.

Ensures that couriers or packages are delivered/received in a timely manner.

Monitors and requests for required reception supplies on a monthly basis.

Maintains all invoices for all expenditure from petty cash and files the invoices appropriately.

Job Knowledge & Skills

• Familiarity and working knowledge of general office machines (fax, copier, printers, etc.) required.
• Knowledge on phone etiquette.
• Good communication (oral and written).
• Possess good understanding and knowledge in document control and management.
• Proficient in computer systems, applications and programs.
• ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience

• 3 years minimum.
• 1 year GCC.
• Resilience.
• Agility.
• Quality.
• Reception L1.
• Leadership.
• Regulatory Compliance L1.
• Communication Strategies L1.
• Relationship Management L1.
• Guest Relations L1.
• AI Fluency.

Education

Bachelor's Degree in Secretarial or any related field.