Personal Assistant R109

PERSONAL ASSISTANT Job Responsibilities (but not limited to) • Arrange and coordinate the meetings for Facilities Management Manager and the Department. • Schedule appointments and coordinate arrangements for meetings and conferences. • Monitor and coordinate the Department's Training requirement, seminars and annual leave. • Prepare the Department's reports for the weekly management meeting. • Generate KPI's reports for 3 sections in all locations within the Department in weekly basis. • Prepare the official documents in Arabic and English such as letter for Traffic Department, letter for Ooredoo and any other related documents. • Prepare petty cash and create SAP requisitions for the Department's office supplies and any other related request. • Send email communication regarding routine Pest Control in QAPCO facilities, Fire Alarm Preventive Maintenance in Amwal Tower, implementation of Department MOCs, approved procedures and any other related issues. • Maintain records of Department's office files in accordance with internal procedures. • Facilitate the signatories of Department's documents. • Capable of prioritizing tasks, multi-tasking and time-management. • Speak and write proficiently in Arabic and English. Basic qualification & experience: • Required (Qualification): High School I Higher National Diploma. • Preferred (Qualification' I Discipline): Bachelor's Degree in Administration I Office Management. • Required up to 3 years of experience in Secretarial /Administrative field. Preferably in Oil & Gas Industry. • Other Job Specific Requirements and/or Vocational Accreditations.Job Requirements: Secretarial /Administrative , Schedule appointments, KPI's reports , Arabic Speaker