Procurement Officer

Role Summary

• To ensure Procurement (Strategic & transactional) activities are performed in compliance with Company Business principles and Group’s HSSE policies.
• Compile and manage procurement of all types of spare parts, commodities, equipment items, Overhauling / Reconditioning services requirement through adequate Strategic Sourcing and Supplier Performance Contract Management.
• To develop and implement tendering / procurement strategies for MRO/Items/Minor Eqpt. and Overhaul/ Reconditioning services related procurement and ensuring appropriate processes and systems are in place to ensure success.
• Develop Tender Plan in coordination with the requisitoner and update Management regularly on the progress.
• Undertake procurement activities required by the strategy to deliver the requirement safely and timely from compiling RFQs / Tenders, handling TQs/CQs, Commercial Evaluation, Negotiation, preparing
• Approving Authority / Tender Committee recommendations Order Award.
• Effectively handle post award order management and close out of Purchase Orders including expediting, handling disputes and resolution of irregularities.
• Conduct Negotiations on Prices and other Commercial Terms & Conditions and obtain best value for the Company.
• Coordinate Logistics along with all the stakeholders (Suppliers, Freight forwarders, internal departments) for all export & import shipments.
• Coordinate between stakeholders and logistics team/freight forwarders for securing various statutory approvals from the Customs, Environment, Civil Defense, ICT etc.
• Engage actively with Stakeholders and develop good business relationships with regular Suppliers/Contractors and maintain good Supplier Relationship Management and support other Teams in effective Performance Feedback Reporting.
• Effective Management of change management.
• Effectively manage audits of the respective files.
• Support the other Teams with inputs for them to generate fortnightly, monthly, quarterly and yearly reports.

Key Accountabilities

• Handling complete procurement cycle for purchase orders and contracts
• Review of Purchase Requisitions (PR) to assess adequacy of specifications and documents and ensure it is updated prior to floating tenders / enquiries
• Selection of suppliers, preparation of tender/orders with supporting documentation including formulation of Tender Plan in coordination with the Requisitioner
• Engage with stakeholders and prepare tendering and procurement strategy
• Preparation and issuance of Tender Document/ Enquiries
• Evaluation of bids (compliance to specification, quality, price, service support, availability, reliability, reputation, history etc) with support from the user
• Elaboration and presentation of recommendation to management for approval
• Preparation and Award of Purchase Order / Contract
• Supplier Performance and Contract Management
• Expediting delivery, handle Irregularities, claims and facilitate payment etc.
• Co-ordination with logistics provider to ensure smooth movement of the goods from the supplier’s warehouse to the company’s site

Requirements

• Bachelor’s in Engineering or any other subject from accredited University.
• 8-10 years of relevant experience in Procurement, Material / Supply Management function within and oil/gas or petrochemical industry.
• Knowledge of the latest purchasing systems (SAP); policies, procedures & best practice prevailing in the market.
• Professional Certification in Material /Supply Management and Business Administration will be an advantage.
• Able to work independently within the company established procedure / guidelines supporting users in the fulfillment of requirements without compromising in quality.

General Requirements

• Experience of lining long term supply contract / rate agreements and good knowledge of Incoterms, Insurance, contractual terms & conditions with multi-national exposure.
• Cost conscious, Skills in negotiating, problem solving, analytical conceptual approach / thinking, strategic sourcing.
• In-depth knowledge of the products to be procured and its specification to suggest alternatives.
• Aware & experienced in International Commercial / Legal / Contractual and Logistics, Insurance terms/conditions & terminologies.
• Team player, goal oriented, flexible, self-motivated, cost conscious energetic, positive attitude; achievement driven, integrity, critical, diligent, and good interpersonal relationship to solve problems in very efficient manner.
• Organizational skills that demonstrate the ability to resolve conflicting priorities.
• Demonstrated ability to work in a fast-paced environment that expects the highest level of customer service and ethical business behavior.
• Ability to understand and interact with diverse groups and operations.
• Understanding of key business objectives and work processes.
• Possess good Time Management and good at multi-tasking
• Responsible and committed to Health, Safety, Quality, Security and Environment
• Effective communication skills in Spoken and Business English (verbal and written), both oral and written.
• Familiar in working with S4 Hana and SAP Ariba and should be well versed with MS office programs, like MS word, MS Excel, PowerPoint etc.
• Maintain confidentiality and secrecy of all company related information and data.