On-Call Events Coordinators

Overview

Georgetown University in Qatar (GU‑Q) is dedicated to fulfilling Georgetown University’s mission of promoting intellectual, ethical and spiritual understanding through serious and sustained discourse among people of different faiths, cultures, and beliefs. Embodying this spirit, GU‑Q undertakes education, research, and service to advance knowledge and provide students and the community with a holistic educational experience that produces global citizens committed to the service of humankind.

Position Summary

GU‑Q is seeking three (3) On‑Call Events Coordinators. This part‑time, non‑sponsored role is based in Doha, Qatar and requires candidates to already have the necessary sponsorship to live and work in Qatar. The role provides practical operational support across all stages of event delivery, from preparation and setup through to on‑site coordination and event breakdown. Training will be provided for 1–2 days. The anticipated start date is August/September. The position requires availability for blocks of time between 8:30 a.m. and 5:00 p.m., with coverage of evenings and weekends as needed.

Key Responsibilities

• Support on‑site event management, including event setup, registration, guest assistance, and overall event logistics.
• Provide seamless event support during scheduled time blocks, which may include evenings and weekends.
• Collaborate with the team to successfully execute events, focusing on day‑of event operations such as setup, guest interactions, catering management, and post‑event cleanup.
• Assist with setting up event spaces and equipment, event breakdown, and cleanup activities.
• Support the preparation and distribution of event materials, including invitations, programs, signage, and promotional materials.
• Assist with event registration processes, manage registration systems, track attendee lists, and respond to inquiries.
• Work closely with vendors, contractors, and suppliers to ensure timely delivery of event‑related services and products.
• Provide coverage for evening and weekend shifts as required to meet event schedules and support team operations.
• Attend and complete required training programs to become familiar with event coordination processes and procedures.
• Support the team during high‑demand periods, including New Student Orientation, Convocation, conferences, commencement activities, and other busy event weeks.
• Perform other similar duties as assigned.

Skills and Abilities

• Ability to think quickly and make effective decisions to address changing event needs and unexpected situations.
• Strong problem‑solving skills and the ability to resolve challenges efficiently during events.
• Demonstrated resourcefulness and ability to identify practical solutions using available resources.
• Confidence in executing event‑related tasks and ensuring successful event outcomes.
• Physical ability to perform manual work, including extensive walking, pushing carts, and carrying equipment and materials.
• Facilitate active participation in event execution, including setting up spaces, greeting guests, managing catering, and supporting event breakdown and cleanup.
• Flexible adaptation to different event requirements and the ability to provide support as needed, with a primary focus on day‑of event execution.
• Strong organizational and multitasking skills.
• Excellent interpersonal and consensus‑building skills, able to work effectively with diverse individuals across cultural and institutional environments.
• Excellent English language communication, writing, presentation, and organizational skills.
• Proficiency in Arabic reading, writing, and speaking is preferred.

Qualifications

• Bachelor’s degree.
• Relevant experience in event planning, event coordination, or a similar role, with the ability to execute event‑related tasks confidently and efficiently.
• Experience demonstrating problem‑solving skills, resourcefulness, and adaptability in dynamic event environments.

Benefits

Georgetown University offers a comprehensive benefits package that includes health, dental, and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and more.

Equal‑Opportunity Statement

Gu is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.